Someone recently emailed to ask how I billed people. I remember in the early days of my business, I had the same question. I’d never owned a business before and had no idea how to create an invoice.
And then came that fateful day when someone said they would pay me as soon as they had the bill.
“What bill?” was my first thought. And I scrambled to look for sample service invoices on the internet.
I don’t remember where I came up with this sample but I’m sure it isn’t my original creation. I’m sorry I can’t give credit to my source. It may have been one of my word processing programs.
Here’s a link to get a Word.Doc copy of the invoice I used. I’ve never had a client complain about it and can testify that it works.
Here’s what it looks like when filled out:
For invoice numbers, I developed a method. I gave each client a personal identification number, then added three digits to indicate which invoice this was. For example if ABC Construction was my customer number 43 and this was the seventh time I’d billed them, the invoice number was 043007.
A book like this helps so much when you’re
helping a client choose a design for their site.
Buy at Amazon.
Often I exported this invoice as a .pdf file and attached it to email. Alternatively I’ve sent them by mail or delivered them in person.
Keeping track of the time is another issue! I will put some information here soon about the time-tracking software I used to compute the amount I charged for hourly contracts.