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Free Sample Service Invoice For Web Design Businesses

59 Comments

Someone recently emailed to ask how I billed people. I remember in the early days of my business, I had the same question. I’d never owned a business before and had no idea how to create an invoice.





And then came that fateful day when someone said they would pay me as soon as they had the bill.

“What bill?” was my first thought. And I scrambled to look for sample service invoices on the internet.

I don’t remember where I came up with this sample but I’m sure it isn’t my original creation. I’m sorry I can’t give credit to my source. It may have been one of my word processing programs.

Here’s a link to get a Word.Doc copy of the invoice I used. I’ve never had a client complain about it and can testify that it works.

Here’s what it looks like when filled out:
Service Invoice for Web Design Business
For invoice numbers, I developed a method. I gave each client a personal identification number, then added three digits to indicate which invoice this was. For example if ABC Construction was my customer number 43 and this was the seventh time I’d billed them, the invoice number was 043007.

A book like this helps so much
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their site.
A book like this helps so much when you’re
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Often I exported this invoice as a .pdf file and attached it to email. Alternatively I’ve sent them by mail or delivered them in person.

Keeping track of the time is another issue! I will put some information here soon about the time-tracking software I used to compute the amount I charged for hourly contracts.
 





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Filed Under: Business

Comments

  1. Nancy says

    July 3, 2007 at 1:34 pm

    Linda – I stumbled here today when looking for a sample invoice for my first-ever paying website client. Looks pretty good to me – thanks! I hope that you return with more – this is already a useful place for me to visit.

    Like you, I am a stay-at-home mom, with a need for extra income. Not sure that webdesign is the best source for it, but I seem to have this client for now, so any help is very welcome.

    If you do get around to posting about your time-tracking software I would be very interested – I find it difficult to decide how much of my time is fair to bill, given that I am still learning.

    Thanks again

    Reply
  2. Roya says

    August 6, 2007 at 5:28 pm

    This is great – Thanks!

    Reply
  3. Louie says

    September 25, 2007 at 2:56 am

    Hi! Ms. Jo Martin,
    I happen to come across your site and it really caught my attention. For about 3 years it has been my dream to start a web design biz and I have finally gotten to the point of putting up my site but only the links that are actually working. I hope that you read this and give me some input. I have worked on two sites where I got payed for it but now I want to get more clients. Regarding the time tracking software do you have one that has worked for you or recommend.
    Hopefully you get to this post and reply to me, would love to know what you have to say. A Californian

    Reply
  4. Charles says

    February 1, 2008 at 12:42 am

    This was my first time doing a contract job and my boss asked me to submit an invoice. So, I did a frantic search on the web and came to your website. Stumbling onto your website was one of the best things that ever happened to me, you’ve got some great information to help all of us who are new to the world of freelance and your freebie invoice template saved my hide!

    Great website!

    Reply
  5. BJ Ratcliffe says

    March 10, 2008 at 10:20 am

    This example was just what I was looking for. Thanks for sharing. BJ

    Reply
  6. Kartika Sharma says

    March 27, 2008 at 5:46 am

    thankyou very much, I have just started a consultancy business.lets see how it goes, many thanks and regards

    Reply
  7. Zeanne says

    April 19, 2008 at 1:28 pm

    Thanks for the invoice form. This will help immensely!

    Reply
  8. Steph says

    May 7, 2008 at 1:29 pm

    I was searching for a free service invoice as I just finished an interior design job for my husband’s office. I too am a SAHM (with a design degree) and hadn’t done this before- so thank you for sharing the invoice for free! I so appreciate that I was able to look proffesional without it costing me money or time.

    Reply
  9. John D says

    June 7, 2008 at 3:29 am

    Thanks a big time for the invoice.

    Reply
  10. Brian says

    August 26, 2008 at 2:19 pm

    Very nice of you to post this on the web. Came in really handy for me! Thanks a million!

    Reply
  11. Maurice says

    October 4, 2008 at 7:52 pm

    Saved a life dude, just what I was looking for. I have designed countless websites throughout the Caribbean and was kinda using a verbal contract with the agreed price. This should make things alot easier after I break down the individual pricing.

    Thanks a mil.

    Reply
  12. DESMAPP says

    December 11, 2008 at 2:40 am

    Thanks for sharing this invoice format. I m ready 2 help u anytime.

    Reply
  13. lmlewis517 says

    December 29, 2008 at 11:05 am

    Thanks for the invoice form… found it REALLY quick with a google search. Know that your help is EXTREMELY needed 🙂

    Enjoy the holidays!

    Reply
  14. Dianna says

    February 11, 2009 at 6:01 am

    Thanks for format! Very helpful!!!

    Reply
  15. Heather says

    April 15, 2009 at 12:28 pm

    Awesome, thanks! Totally used this to bill a client (my first in a long time).

    Reply
  16. karthik says

    May 18, 2009 at 5:11 pm

    thanks a lot buddy ! i was searching you provided me

    Reply
  17. meInGH says

    July 19, 2009 at 2:33 am

    i love it

    Reply
  18. heidzir says

    August 10, 2009 at 9:25 pm

    Hi,

    Thanks for this template. Going to invoice my first customer using this template.

    🙂

    Reply
  19. Ishu says

    September 9, 2009 at 4:15 am

    Thanks for the Great Help. Format suggest by you works… for me.. Cheers to You….

    Reply
  20. Ankit Singhal says

    October 3, 2009 at 11:50 am

    great work. good presentation. i liked above all invoices style i have ever seen. I’m gonna use this for my first project invoicing. thanks a lot to the author.

    Reply
  21. Nash says

    October 20, 2009 at 12:11 pm

    Thanks a ton..

    Reply
  22. Shonna says

    November 6, 2009 at 11:24 am

    this is awesome!

    Reply
  23. NicK says

    November 17, 2009 at 12:19 am

    Thanks a million I encountered the same issue. Clients wants a bill before he pays…This really helped.

    Reply
  24. Srinath says

    November 19, 2009 at 1:50 pm

    Thanks for this template.

    Reply
  25. Selva says

    November 26, 2009 at 1:17 am

    Thanks for sharing with us

    Reply
  26. rajeev says

    November 26, 2009 at 5:20 am

    Thanks!
    This was useful information…

    Reply
  27. Tom says

    December 16, 2009 at 8:17 am

    Excellent, saved me lots of time messing about with creating one for myself!

    Thank you very much for this kind share.

    Reply
  28. Tom says

    December 22, 2009 at 4:50 pm

    This is a great invoice option. I too have a self made invoice but was looking for a better format, since the one I have been using is 10 years old and broken, having originally been created using an Excel version back in the late 90’s. I stumbled on your site and will “borrow” your ideas and incorporate into my 10-yr+ business. It’s a slow business for me, only because it is a part-time thing for me, but I enjoy it. My web pages on my own site haven’t been updated for a few years. This upcoming couple weeks, I hope to simplify it so I can market my business better. Thanks for the information. I would be interested to see what you use for time-tracking software, so if you get this message, please email me back. Happy Holidays!

    Reply
  29. Alex says

    January 1, 2010 at 11:09 pm

    Thanks much! Just finished my first two sites for clients and was told to “send me an invoice.” Wasn’t real sure about what the format should be. This is a very nicely formatted document. Appreciate it!

    Reply
  30. Greg Simmons says

    February 16, 2010 at 7:39 pm

    Thanks,
    I started my computer repair business over 8 years ago ( a part time income source) and have also designed and maintained websites. I have Quickbooks etc.. but what I really got from visiting this site is the comments from other people that have adopted your website – and that is ” I am not alone “.. I can’t count the number of clients that are “waiting for an Invoice..”
    Sure i can produce one ( And I WILL use your template if only to give it recognition ) but I read where so many people are saying ((tho they don’t realize it)) Sending an Invoice is the toughest part of the job.
    I have so many clients who want to pay me – but I have difficulty charging people for my skills and time !!
    Am alone ?? – I don’t think so !!
    What’s wrong that I don’t place a value on my time and skills but readily acknowledge other peoples Invoices and pay THEM ??

    Any suggestions??

    Thanks
    Greg S

    Reply
    • Linda says

      February 16, 2010 at 11:16 pm

      Greg, we all deserve to be paid for the work we do. I know a lot of us like to do our work as a hobby more than as a profession, but if that means that we’re suffering financially there’s something wrong with the balance in our lives. We need to be willing to take that last step – to bill for our services. I too have failed to send out all the bills I should have, and I think it turned out that those people valued the work I’d done less! Billing is a matter of self-respect and professionalism. Now, go get that money! You deserve it!

      Reply
  31. Maforite says

    July 6, 2010 at 2:48 am

    Thank you

    Reply
  32. mash says

    July 18, 2010 at 12:52 am

    Great Form, Helped me too !!

    THANKS

    Reply
  33. Caley Vanular says

    August 28, 2010 at 7:53 pm

    This helped lots thank you

    Reply
  34. cris says

    September 3, 2010 at 12:28 am

    I like this.. it will help a lot.. thank you

    Reply
  35. Tray says

    October 27, 2010 at 11:56 pm

    Thanks it helped

    Reply
  36. Badia says

    December 22, 2010 at 7:13 am

    Thanks for your service

    Reply
  37. Sandeep Chowdhury says

    February 1, 2011 at 6:59 pm

    Many thanks for your template. Recently I went sole trader, and had to provide an invoice. Your template really helped me in making mine.
    Thanks,

    Reply
  38. d says

    February 14, 2011 at 8:25 pm

    I was really looking for an hourly version. I cant find any.

    Reply
  39. Stephanie says

    February 18, 2011 at 6:29 am

    Thank you very much! You website is very helpful.

    Reply
  40. Oli says

    February 26, 2011 at 6:27 am

    Thanks for this, its been really helpful!

    Reply
  41. Moeh says

    April 15, 2011 at 3:31 pm

    Thanks,
    it really helpful

    Reply
  42. Dips says

    May 3, 2011 at 12:13 pm

    Linda
    Thank you very much sharing with us.
    and really appreciate ur reply to Greg…
    i was needed such push
    Thank you so much.

    Reply
  43. Jessica says

    May 23, 2011 at 11:12 am

    Thank you so much for sharing this! I will be using this in my first invoice as a freelance web designer.

    Reply
  44. Maverick says

    May 24, 2011 at 10:58 pm

    Hi, this was quite helpful. There are many web designers who struggle to get these things. Thanks.

    Reply
  45. GADEL says

    July 1, 2011 at 6:26 am

    Thanks a lot for this invoice template.

    Reply
  46. SamA says

    July 19, 2011 at 7:18 pm

    Thanks a million! This will now be my new invoice as Freelance Web Designer.

    Reply
  47. Andrew Ryan says

    July 27, 2011 at 10:28 am

    Just wanted to come to say thanks! I used that invoice a few times before it became cost effective to switch to this online service
    -Andy

    Reply
  48. Nilang says

    August 21, 2011 at 9:19 am

    Thanks a lot for template. Its really helpful.

    Reply
  49. dlokeshseo says

    September 28, 2011 at 8:45 am

    This information was very use full for our invoice purposes. now we are following this template for all our customers. Thanks to the author .

    Reply
  50. judhisthira sahoo says

    November 19, 2011 at 6:28 pm

    thanks,
    Grete sample.
    It is very useful for me.
    thanks again for share

    Reply
  51. johan says

    November 26, 2011 at 7:43 am

    Thanks very helpfull.

    Reply
  52. Kerrie Ragsdale says

    February 22, 2012 at 11:42 am

    Thank you so much ! I needed an invoice, did a search and clicked on your site. My invoice was created in less than 5 minutes. Have subscribed to your newsletter. Very impressed !

    Reply
  53. Vinay Menon says

    May 27, 2012 at 7:35 pm

    This post helped me design an Invoice for my Website design services I offer to local clients.
    The invoice is simple and with lot of scope to add charges if you cross sell or up sell a client.

    Reply
  54. Audrey Peterson says

    August 26, 2013 at 9:29 pm

    I used your template as a base to create my own invoice template that matches the style of my interior design business and related paperwork. Thank you for figuring out the hard part!

    Reply
  55. Arpit Jain says

    April 24, 2014 at 10:14 pm

    Thanks for template.. My invoice was created in less than 5 minutes. Have subscribed to your newsletter. Very impressed !…. Thank you so Much…

    Reply
  56. stanley says

    May 13, 2015 at 2:26 am

    Wow, Just what i was looking for.Thanks, very helpfull

    Reply
  57. hemu ganapathy says

    February 7, 2017 at 1:32 am

    Thanks bro simple and cute

    Reply
  58. ravi says

    May 18, 2017 at 9:25 pm

    thank you

    Reply

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About Me

I'm a xhtml/css web designer. I owned a webdesign business for five years and now write about how to start a webdesign business. My most recent project is a web magazine, Bennachti.
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